O2C Administrator (Fluency in English)

Position Purpose:
Being based in our Barcelona Shared Services Centre, the Order to cash (O2C) Administrator is part of O2C Department and sits within the Global Transactional Finance function. Primary purpose of the role is to support the overall O2C Department with key activities including contracting invoicing, non
standard billing, self
billing, and customer master data. Successful candidates must have the ability to work effectively in cross functional and cross
cultural global environments with internal and external stakeholders, at different level of seniority.
Key Responsibilities:
Managing invoicing process for specific invoice types
Self
Billing payment management (i. e. Account Reconciliations
Follow up on discrepancies)
Deal with non
standard billing requests
Invoice Generation: Create and process non
standard invoices for products or services that deviate from the typical billing structure
Billing Accuracy: Ensure the accuracy and completeness of non
standard invoices
Documentation: Maintain organized records of all non
standard billing documents, contracts, and correspondence
Compliance: Ensure that non
standard billing practices adhere to company policies and relevant industry regulations
Reporting: Generate regular reports on non
standard billing activity, trends, and potential improvements
Process Improvement: Identify opportunities to streamline and improve non
standard billing processes to enhance efficiency and accuracy
Software Utilization: Proficiently use billing software and systems to facilitate non
standard billing procedures
Cross
functional Collaboration: Collaborate with sales, legal, and finance teams to align on non
standard billing terms and resolve any complex billing scenarios
Training: Stay updated on company policies and industry standards for non
standard billing and provide training or guidance to others as neededAbout you
Good communication skills
Ability to work to deadlines
Good knowledge of standard computer packages (Office Package)
Confident manner
Ability to build ongoing relationships
Capable of adapting to changes
Excellent attention to detail and accuracy; ensures facts are correct, complete, and consistent
Ideally prior experience of: working in shared service center environment
working in an administrative position or Finance Department
collaborating effectively with international team/cross
team to deliver
Fluency in English and an additional European language is a plus (Spanish, Italian, Dutch, German)

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